Event Name: Spring Fair Egg Hunt

Date: March 16, 2024

General Guidelines:

• Event Time:

  • The egg hunt will start promptly at 10:30 AM, and participants are advised to arrive at least 15 minutes before the scheduled start.

• Age Divisions:

  • The egg hunt is divided into age-appropriate divisions to ensure a fair and enjoyable experience for all participants.

    • Pre-K and under

    • K-2nd grade

    • 3rd-5th grade 

    • 6th-8th grade

    • 9th-12th grade

• Registration:

  • All participants must register before the event. Please provide accurate and complete information to facilitate a smooth registration process. Any on site registration will close 15 minutes prior to the start of the age division hunt.

• Participant Wristbands:

  • Participants will receive wristbands upon registration. Wristbands must be worn throughout the event. Wristbands will indicate which age division a child is participating in.

• No Pets Allowed:

  • For the safety of all participants, pets are not allowed at the egg hunt venue.

• Respectful Behavior:

  • All participants and attendees are expected to treat each other with respect. Any form of bullying, harassment, or inappropriate behavior will not be tolerated.

Egg Hunt Rules:

• Collection baskets/bags:

  • Each participant will be provided with an egg basket or reusable bag upon check-in.

  • A participant may use their own basket.

• Start Signal:

  • The egg hunt will begin with a designated start signal for each age division.

• Limit on Eggs:

  • Participants are allowed to collect a specified number of eggs based on their age division to ensure fairness. If a participant does not collect over 15 eggs they may return to the registration table to answer trivia questions to receive more eggs (limited to 10 eggs).

• Sharing and Fair Play:

  • Encourage sharing and fair play. Participants should avoid excessive competition and help create an inclusive and enjoyable atmosphere for everyone.

Safety Guidelines:

• No shoving:

  • To prevent accidents, shoving is not allowed during the egg hunt. Please walk/run carefully. If shoving is reported, participants will not be able to be entered into the raffle.

  • Only parents with children under 3 or special needs may assist children during egg hunts.

• Stay in Designated Areas:

  • Participants must stay within the designated egg hunt areas. Each division has its own area filled with eggs.

• Emergency Exits:

  • Be aware of emergency exits and follow event staff instructions in case of an emergency.

After the Egg Hunt:

• Egg Count and Prizes:

  • Participants will have their eggs counted, and prizes will be awarded for various categories.

• Cleanup:

  • Please dispose of any trash in designated bins. Help keep the event area clean.

• Feedback:

  • We value your feedback. Feel free to share your thoughts on the event at the designated feedback station.

• Photography and Media:

  • By participating, you grant DVCC permission to use photographs and media captured during the event for promotional purposes.

Weather Contingency:

• Weather Updates:

  • Check our official website and social media for weather-related updates. The event may be postponed or canceled in case of adverse weather conditions.

Contact Information:

For any questions or concerns, please contact Sarah Rodriguez at Sarah@atxdvcc.org .

Thank you for joining us for this fun-filled and community-building event!